Thursday, August 20, 2009
Wednesday, August 19, 2009
Tuesday, August 18, 2009
Interview Skills
EFFECTIVE INTERVIEW SKILLS
Life is full of challenges. We meet many confront in our daily life. When we are at the stage of entering school/college/university, we face many hard nut cracking challenges and learn many lessons of practical life through them. After acquiring graduation/post graduation, students usually move towards their specialization or adopt a profession of their choices, according to their own interest, keeping in view the market demand. Talents and Skills are the only tools, which could lead an individual towards the door of success in this challenging time. To qualify for a professional degree or a job, one should have strong past educational background along with integrated multi dimensional skills. It’s of no use acquiring higher degree without building character, confidence, and expressive personality.
To meet the challenges of professional life, one has to be familiar with many skills to grab the attention of an interviewer, out of which Interview skills are the basic necessities to meet up the future challenges with success. Either you are applying for a job or want to qualify an entrance examination for a professional degree; you should have to be prepared in advance for an interview. It’s the only way you through which you can gain the trust of an interviewer. An interviewer always attempt to decide that why they should select you? What are the qualities, which you have and other do not have? How can you benefit their organization? If you can show your trust, your confidence, your commitment, and appropriate skills, then you could win a successful future. Interview is a form of oral communication. It’s one to one, or one to group interaction, where an applicant proves themselves as a unique person to be the part of an organization. Remember that interview is always pre-planned and structured. It’s a formal presentation between an interviewer and an interviewee. Only those pass it with flying colours, who are original and show their interest with confidence and who present themselves appealing.
There are many types of interview like Information gathering interview, appraisal interview, exit interview, hiring interview, college/ university interview, persuasive interview, counseling interview and many more. In this article, we are going to learn about College/ university entrance and Hiring interview.
Hiring/Entrance Interview is one of the best known and the most widely experienced type of interview, where an interviewer is taken by Human Resource Manager/ Educational Expertise. To reduce your chances being rejected, here are some basic professional skills, which will lead you towards the path of success in your interview.
BEFORE INTERVIEW
First of all, prepare your mind in advance, that you are going to have an interview next morning. Relax yourself and do not get nervous, tense or tired at any cost. Before going for an interview, pre-planned few things:
1. Learn about the company, organization or educational institution and do some research in advance.
2. Why should you perform an advance research?
3. Simply to develop good answers and to prove yourself unique.
4. What you have to Research?
5. You can gather information about organizational structure; type of their clients/ students; departments and its branches; past and present achievements etc. Simply search yellow pages or ask your friend or family member/relative who are familiar about organization or you can collect information through newspapers and websites.
Prepare answers to typical questions. Practice your answer and never rote learn it. Here are few of the sampling questions, which you can practice in advance.
1. What do you feel about our organization?
2. What are your weaknesses?
3. Why do you want to become a part of our organization?
4. Tell me about your self and about your hobbies.
5. Who is your role model and why? If you are lucky to know the name of a person, who will interview you, then memorizes his/her name properly. Decide what to wear. Remember to Dress simply but elegantly. Dress should be well ironed without crease. Wear comfortable shoes. remember to wear basic hosiery. You can even check what management wears and dress similarly without over kill. Do not Dress casual or wear Athletic Shoes. Do not spray lots of cologne or wear lots of jewellery. Do not wear wrinkled attire or flashing tie. Prepare your file having your portfolio, educational degree copies and extra copies of your resume. Find proper address in advance, that where are you going in the morning. Last but not the least;get a good night sleep.
ON THE DAY OF INTERVIEW
Take a bath. Do not apply heavy makeup. Always carry a purse or a small handy briefcase with you. Do carry your portfolio file. Dress effectively. Do not eat anything containing garlic or onion in your breakfast. Arrive 15 minutes earlier to show your prompt and seriousness. DURING INTERVIEW Start it off winner. Offer your hand and give a firm shake, else greet them with your pleasant smile. Take a permission to sit on a chair. Show a positive confident attitude and introduce yourself. Don’t get tense. Be comfortable and face the interviewer effectively. Listen to their questions effectively and answer it genuinely. Answer every question with confidence. Have a proper eye contact towards your interviewer. Remember that the interviewer might be more than one, so keep your eye contact with every individual interviewer to make them feel unique. Whatever you want to answer, speak clearly with a normal tempo voice. Do not shout. Show your confidence level at every moment of an interview. Show your certifications or achievements only when they ask you to show. Always sit straight. It might help them to analyze your personality and your traits. Use the medium of answer, in which you feel comfortable. Remember to use good grammar and strong vocabulary with neutral accent. Always clarify your answer. Do not say Yes or No. Never complains about your past organization or employees. While giving effective answers. Do not argue and always give respect to your interviewer. Always keep neutral thinking and try to mould your answer according to your interviewer personality. Do not eat chewing gum, while answering questions. If they give you a chance to ask any query or question, only ask relevant question.
TRADITIONAL INTERVIEW QUESTIONS
Few of the traditional interview questions, which an organization might ask are
1. Tell me about yourself (in two minutes).
2. Why do you feel that you will be successful in ...?
3. Why did you decide to interview with our organization?
4. Are you willing to relocate?
5. Tell me about your scholastic record.
6. Tell me about your extra-curricular activities and interests.
7. What are your strengths and weaknesses?
8. Why should we hire you?
9. Why did you choose to become a teacher, nurse,...?
10. Where do you see yourself in 5 years? 10 years?
11. Why do you want to leave your current job? AFTER INTERVIEW With a pleasing smile, say thanks and ask about the next step in the process. Follow up. Call them if you do not get a call within a given time frame and don't forget to write a thank you letter to an organization for taking out their precious time for your interview. Few reasons for not getting a job. Might be you lack oral communication skills or writing skills. Your inappropriate attitude could also let you down in your interview. Lack of knowledge about the working world. Lack of confidence. Inappropriate/fake degree. Lack of experience. Lack of motivation. PRACTICE INTERVIEW SKILLS. CHIN UP AND GEAR UP FOR YOUR NEXT INTERVIEW !
Life is full of challenges. We meet many confront in our daily life. When we are at the stage of entering school/college/university, we face many hard nut cracking challenges and learn many lessons of practical life through them. After acquiring graduation/post graduation, students usually move towards their specialization or adopt a profession of their choices, according to their own interest, keeping in view the market demand. Talents and Skills are the only tools, which could lead an individual towards the door of success in this challenging time. To qualify for a professional degree or a job, one should have strong past educational background along with integrated multi dimensional skills. It’s of no use acquiring higher degree without building character, confidence, and expressive personality.
To meet the challenges of professional life, one has to be familiar with many skills to grab the attention of an interviewer, out of which Interview skills are the basic necessities to meet up the future challenges with success. Either you are applying for a job or want to qualify an entrance examination for a professional degree; you should have to be prepared in advance for an interview. It’s the only way you through which you can gain the trust of an interviewer. An interviewer always attempt to decide that why they should select you? What are the qualities, which you have and other do not have? How can you benefit their organization? If you can show your trust, your confidence, your commitment, and appropriate skills, then you could win a successful future. Interview is a form of oral communication. It’s one to one, or one to group interaction, where an applicant proves themselves as a unique person to be the part of an organization. Remember that interview is always pre-planned and structured. It’s a formal presentation between an interviewer and an interviewee. Only those pass it with flying colours, who are original and show their interest with confidence and who present themselves appealing.
There are many types of interview like Information gathering interview, appraisal interview, exit interview, hiring interview, college/ university interview, persuasive interview, counseling interview and many more. In this article, we are going to learn about College/ university entrance and Hiring interview.
Hiring/Entrance Interview is one of the best known and the most widely experienced type of interview, where an interviewer is taken by Human Resource Manager/ Educational Expertise. To reduce your chances being rejected, here are some basic professional skills, which will lead you towards the path of success in your interview.
BEFORE INTERVIEW
First of all, prepare your mind in advance, that you are going to have an interview next morning. Relax yourself and do not get nervous, tense or tired at any cost. Before going for an interview, pre-planned few things:
1. Learn about the company, organization or educational institution and do some research in advance.
2. Why should you perform an advance research?
3. Simply to develop good answers and to prove yourself unique.
4. What you have to Research?
5. You can gather information about organizational structure; type of their clients/ students; departments and its branches; past and present achievements etc. Simply search yellow pages or ask your friend or family member/relative who are familiar about organization or you can collect information through newspapers and websites.
Prepare answers to typical questions. Practice your answer and never rote learn it. Here are few of the sampling questions, which you can practice in advance.
1. What do you feel about our organization?
2. What are your weaknesses?
3. Why do you want to become a part of our organization?
4. Tell me about your self and about your hobbies.
5. Who is your role model and why? If you are lucky to know the name of a person, who will interview you, then memorizes his/her name properly. Decide what to wear. Remember to Dress simply but elegantly. Dress should be well ironed without crease. Wear comfortable shoes. remember to wear basic hosiery. You can even check what management wears and dress similarly without over kill. Do not Dress casual or wear Athletic Shoes. Do not spray lots of cologne or wear lots of jewellery. Do not wear wrinkled attire or flashing tie. Prepare your file having your portfolio, educational degree copies and extra copies of your resume. Find proper address in advance, that where are you going in the morning. Last but not the least;get a good night sleep.
ON THE DAY OF INTERVIEW
Take a bath. Do not apply heavy makeup. Always carry a purse or a small handy briefcase with you. Do carry your portfolio file. Dress effectively. Do not eat anything containing garlic or onion in your breakfast. Arrive 15 minutes earlier to show your prompt and seriousness. DURING INTERVIEW Start it off winner. Offer your hand and give a firm shake, else greet them with your pleasant smile. Take a permission to sit on a chair. Show a positive confident attitude and introduce yourself. Don’t get tense. Be comfortable and face the interviewer effectively. Listen to their questions effectively and answer it genuinely. Answer every question with confidence. Have a proper eye contact towards your interviewer. Remember that the interviewer might be more than one, so keep your eye contact with every individual interviewer to make them feel unique. Whatever you want to answer, speak clearly with a normal tempo voice. Do not shout. Show your confidence level at every moment of an interview. Show your certifications or achievements only when they ask you to show. Always sit straight. It might help them to analyze your personality and your traits. Use the medium of answer, in which you feel comfortable. Remember to use good grammar and strong vocabulary with neutral accent. Always clarify your answer. Do not say Yes or No. Never complains about your past organization or employees. While giving effective answers. Do not argue and always give respect to your interviewer. Always keep neutral thinking and try to mould your answer according to your interviewer personality. Do not eat chewing gum, while answering questions. If they give you a chance to ask any query or question, only ask relevant question.
TRADITIONAL INTERVIEW QUESTIONS
Few of the traditional interview questions, which an organization might ask are
1. Tell me about yourself (in two minutes).
2. Why do you feel that you will be successful in ...?
3. Why did you decide to interview with our organization?
4. Are you willing to relocate?
5. Tell me about your scholastic record.
6. Tell me about your extra-curricular activities and interests.
7. What are your strengths and weaknesses?
8. Why should we hire you?
9. Why did you choose to become a teacher, nurse,...?
10. Where do you see yourself in 5 years? 10 years?
11. Why do you want to leave your current job? AFTER INTERVIEW With a pleasing smile, say thanks and ask about the next step in the process. Follow up. Call them if you do not get a call within a given time frame and don't forget to write a thank you letter to an organization for taking out their precious time for your interview. Few reasons for not getting a job. Might be you lack oral communication skills or writing skills. Your inappropriate attitude could also let you down in your interview. Lack of knowledge about the working world. Lack of confidence. Inappropriate/fake degree. Lack of experience. Lack of motivation. PRACTICE INTERVIEW SKILLS. CHIN UP AND GEAR UP FOR YOUR NEXT INTERVIEW !
Friday, August 7, 2009
SAP SD Que.
1 In SD, MM, PP, FI/CO which are the highest organizational units?
Ans: The highest organizational units in SD, MM, PP, FI/CO are:
SD: Sales Organization.
MM: Plant.
PP: Plant.
FI: Company Code
CO: Controlling Area.
2 What is the further Subdivision of a plant?
Ans: The further subdivision of a plant are the storage locations, which allows stocks of materials to be broken down according to predefined criteria such as the location and materials planning aspects. It can also be subdivided into locations and operational areas. They are further subdivided into locations takes geographical criteria into account, operational areas reflects responsibilities for production is also a subdivision.
3 What is the definition of a Plant according to SAP?
Ans: According to SAP a plant is a place where either material is produced or goods and services provided. Plant is classified into Business Object. In Organizational unit within Logistics, serving to subdivide an enterprise according to production, procurement, maintenance, and materials plan aspects. Coming to the Structure a plant can assume a variety of roles. As a part of maintenance plant, it includes the maintenance objects that are spatially located within this plant. The maintenance tasks that are to be performed are specified within a maintenance planning plant. As a retail or wholesale site, it makes merchandise available for distribution and sale. The plant is the organizational unit for material valuation, according to a rule. For the placement of materials in storage (stock put-away), a storage location is assigned to a plant. The storage location depends on the storage condition and the stock placement situation. The preferred shipping point for a plant is defined as the default shipping point, which depends on the shipping condition and the loading condition. The business area that is responsible for a valuation area is determined as a function of the division. As a rule, a valuation area corresponds to a plant.
4 Is it possible Sales Organization sell from a plant belonging to a different company code?
Ans: It is possible for a sales organization sell from a plant belonging to a different company code. 5 For which the distribution channels and divisions are assigned and how many shipping points can be assigned to a plant, sales organization and if there is a warehouse management system active, where is warehouse number is assigned?
Ans: The Distribution Channels and Divisions are assigned to Sales Organization. A plant can be assigned with many shipping points, coming to sales organization there will be shipping points that are assigned to that. When a warehouse management system is active it would be assigned with a Plant and Storage Location in a warehouse number.
6 Is it possible to assign two different sales organizations to the same company code?
Ans: Yes, it is possible to assign two different sales organizations to the same company code.
7 Define to which organizational element is central in shipping?
Ans: Organizational unit at a fixed location that carries out shipping activities is called Shipping Point. A shipping point could, for instance it can be a company's mail department or a plant's rail depot. Each delivery is processed by only one shipping point.
8 What would make the immediate delivery in cash sales?
Ans: When immediate delivery in cash sales is made the Order type delivery switch on immediately.
9 Is it possible to create sales order for 40 items if the quotation is sent for 30 items?
Ans: Yes, it is possible to create sales order for 40 items if the quotation is sent for 30 items.
10 In Case of Third party Sales what would trigger for the automatic creation of PR or PO?
Ans: It has to be set an item category as “automatic PO” so that PO and PR will automatically generate after saving the order.
11 In Access sequence what is the importance of requirement field?
Ans: In access sequence, the system will not go to access condition type system will reply through formula.
12 What is the relation between credit control area and company codes and explain the credit control area?
Ans: More than one credit control areas is not possible to assign to a company code, since a credit control area can include one or more company codes. Credit control area is a n organizational unit in an organization that specifies and checks credit limits for customers.
13 What are the steps included for the sales person as a partner function in the partner determination?
Ans: The steps that are included for the sales person as a partner function in the partner determination, that a partner function sales representative or person responsible for these two we can add through partner function in partner procedure
14 What is the central organization element in purchasing and the relationship between sales organization and plants, company codes, plants and company codes?
Ans: The Central Organizational element in purchasing is Purchasing Organization and the relationship between sales organizations and plants is Many to Many, to Company codes its Many to One and for Plants and Company codes its Many to Many to One.
15 Which sub module of SAP could make business areas obsolete and can one business area be assigned to several company codes? And what is Z transaction?
Ans: CO is the sub module of SAP that could make business area obsolete and it is possible that one business area can be assigned to several company codes. Z transaction is a copied standard transaction code or objects that rename it by Z which is basically standard name which will stat from Z as user defined.
16 What is Business area and how is it used?
Ans: The costs and revenue according to the business area posted by the system is called as Business Area. It is used in Sales Area if the accounts are to be posted according to sales and Plant Division if the accounts are to be posted according to products. The business area is defined in Customizing for Sales. A unit in an enterprise, grouping product and market combinations as homogeneously as possible for the purpose of developing unified business policy. Business Area according to Financial Accounting (FI) defines that the business area is an organizational unit within financial accounting which represents a separate area of operations or responsibilities within an organization. Financial accounting transactions can be allocated to a specific business area.
17 What is a delivery group?
Ans: Basic grouping of all individual deliveries for Billing is called Delivery Group. It should have the same Ship to Party, Shipping Point, etc.
18 Briefly explain the internal organizational elements within a sales organization and their function?
Ans: The Geographical aspects of the organization in business development and sales are defined using the term sales office. A sales office can be considered as a subsidiary. Sales offices are assigned to sales areas. If a sales order is entered for a sales office within a certain sales area, the sales office must be assigned to that area. The staff of a sales office may be subdivided into sales groups. For example, sales groups can be defined for individual divisions. Individual personnel master records are used to manage data about salespersons. A sales person can be assigned to a sales group in the personnel master record.
19 What is Cumulative Condition Record?
Ans: Cumulative Condition Record is a field that Condition Update during configuration for a condition type that has anything to do with the cumulative condition records.
20 How can a company's structure represent by defining and assigning corporate structure elements in R/3 system and what is the purpose of doing that?
Ans: The Enterprise organization chart shows the organizational structure of an enterprise, its organization units and how they are related. A combined structure can be created from the point of view of accounting, MM, SD. This structure forms a framework in which all business transactions can be processed.
21 What is a sales organization?
Ans: Sales organization is an organizational unit that sells, distributes products, negotiates terms of sales and is responsible for all the transactions involved with a sale.
22 What is a legacy System and what is cut over strategy?
Ans: Migrating from the existing system on which currently working to the SAP system is called the legacy system. Cutover strategy that depends upon how the organizations design their data load strategies. Normally, it decide the sequence of Data loads for Configuration settings, Master data, Transaction data which follows whom and then it make a copy of the system as a Production system a day before and after checking the successful data loads, you go-live 100% or partial again depending upon organizational setup and policies. Cutover planning is highly site specific. There's no thumb rule. The stock data as on the date of going live should be correctly entered. But stock being a highly dynamic quantity, the strategy for loading should be crystal clear. Then you have to load all the back dated transaction on the stock. Some stock comes into your plant/storage location as return and some stock is actually delivered to your customer through sales orders of various kinds.
23 What is the transaction code for creating a material in SAP and what is the transaction code to extend a material?
Ans: The transaction code for creating a material in SAP is MM41. MM01 is the transaction code to extend a material.
24 What are the views in a material master?
Ans: The views in a material master are Basic data, Additional basic data, Accounting views, MRP views, Purchasing views, Storage views, forecasting views, sales views and in IS Retail there is also a Listing view and POS view.
25 In a material master what is the base unit?
Ans: The base unit is a measure which is used as a basis for all the transactions, all movements of quantities will be converted to that base unit of measure which is specific to an article.
26 What happens when a value is not entered for a manual and mandatory condition type and does a header condition type have an access sequence?
Ans: When a value is not entered for a manual and mandatory condition type the pricing procedure will reject the conditions in the sales order. There would be no header condition type to have an access sequence.
27 What are the examples of Global settings?
Ans: The examples of Global Settings are Currencies, Countries etc and this data is application independent.
28 What is a one time customer?
Ans: A general customer that is created for those customers for which it do not want to create separate records is called a one time customer. This customer can be reused.
29 In a customer master record who is a payer?
Ans: According to customer master record a Payer is the individual or company who will settle the invoices for products or services sold.
30 Who defines the account groups and give some tables in SAP SD for customer master?
Ans: Normally account groups are defined by the finance team and some of the tables in SAP SD for customer master are KNVV, RF02D, KNA 1 etc.
31 What is the procedure to know whether the customer is one-time or regular?
Ans: The procedure to know the customer is one-time or regular since one can maintain Account Group for One-time customers.
32 Is it possible to have specific customer material information entered in SAP?
Ans: Yes, it is possible to have specific customer material information entered in SAP since VD51 is the transaction or inside VA02 also you can add customer material information records.
33 Give the transaction code for creating a customer in SAP SD?
Ans: The transaction codes for creating a customer in SAP SD are VD01, VA01 and XD01.
34 What are inter-company customers?
Ans: This customer represents the sales customers within the same client but between different company codes.
35 Briefly explain any three organizational elements make up a sales area and their function?
Ans: An organizational unit that sells and distributes products, negotiates terms of sale, and is responsible for these transactions is known as Sales organization.
Channel through which the salable materials or services reach the customers, typical distribution channels include wholesale, retail and direct sales. You can assign a distribution channel to one or more sales organizations are known as Distribution channel.
Product groups can be defined for a wide-ranging spectrum of products. For every division you can make customer-specific agreements on, for example, partial deliveries, pricing and terms of payment. Within a division you can carry out statistical analyses or set up separate marketing is known as Division.
36 What happens when the exclusive field was ticked in the access sequence?
Ans: When the exclusive field of all access sequences is ticked, it will try to get available data from the first. Only in case, data is not available, will it move on to the next one.
37 In SAP SD what is a sales office?
Ans: According to SAP SD, a sales office is a geographically located unit of a sales organization.
38 What is the purpose of partner determination?
Ans: Partner determination is used to find out who is responsible for A/R process and where the products are going.
Ans: The highest organizational units in SD, MM, PP, FI/CO are:
SD: Sales Organization.
MM: Plant.
PP: Plant.
FI: Company Code
CO: Controlling Area.
2 What is the further Subdivision of a plant?
Ans: The further subdivision of a plant are the storage locations, which allows stocks of materials to be broken down according to predefined criteria such as the location and materials planning aspects. It can also be subdivided into locations and operational areas. They are further subdivided into locations takes geographical criteria into account, operational areas reflects responsibilities for production is also a subdivision.
3 What is the definition of a Plant according to SAP?
Ans: According to SAP a plant is a place where either material is produced or goods and services provided. Plant is classified into Business Object. In Organizational unit within Logistics, serving to subdivide an enterprise according to production, procurement, maintenance, and materials plan aspects. Coming to the Structure a plant can assume a variety of roles. As a part of maintenance plant, it includes the maintenance objects that are spatially located within this plant. The maintenance tasks that are to be performed are specified within a maintenance planning plant. As a retail or wholesale site, it makes merchandise available for distribution and sale. The plant is the organizational unit for material valuation, according to a rule. For the placement of materials in storage (stock put-away), a storage location is assigned to a plant. The storage location depends on the storage condition and the stock placement situation. The preferred shipping point for a plant is defined as the default shipping point, which depends on the shipping condition and the loading condition. The business area that is responsible for a valuation area is determined as a function of the division. As a rule, a valuation area corresponds to a plant.
4 Is it possible Sales Organization sell from a plant belonging to a different company code?
Ans: It is possible for a sales organization sell from a plant belonging to a different company code. 5 For which the distribution channels and divisions are assigned and how many shipping points can be assigned to a plant, sales organization and if there is a warehouse management system active, where is warehouse number is assigned?
Ans: The Distribution Channels and Divisions are assigned to Sales Organization. A plant can be assigned with many shipping points, coming to sales organization there will be shipping points that are assigned to that. When a warehouse management system is active it would be assigned with a Plant and Storage Location in a warehouse number.
6 Is it possible to assign two different sales organizations to the same company code?
Ans: Yes, it is possible to assign two different sales organizations to the same company code.
7 Define to which organizational element is central in shipping?
Ans: Organizational unit at a fixed location that carries out shipping activities is called Shipping Point. A shipping point could, for instance it can be a company's mail department or a plant's rail depot. Each delivery is processed by only one shipping point.
8 What would make the immediate delivery in cash sales?
Ans: When immediate delivery in cash sales is made the Order type delivery switch on immediately.
9 Is it possible to create sales order for 40 items if the quotation is sent for 30 items?
Ans: Yes, it is possible to create sales order for 40 items if the quotation is sent for 30 items.
10 In Case of Third party Sales what would trigger for the automatic creation of PR or PO?
Ans: It has to be set an item category as “automatic PO” so that PO and PR will automatically generate after saving the order.
11 In Access sequence what is the importance of requirement field?
Ans: In access sequence, the system will not go to access condition type system will reply through formula.
12 What is the relation between credit control area and company codes and explain the credit control area?
Ans: More than one credit control areas is not possible to assign to a company code, since a credit control area can include one or more company codes. Credit control area is a n organizational unit in an organization that specifies and checks credit limits for customers.
13 What are the steps included for the sales person as a partner function in the partner determination?
Ans: The steps that are included for the sales person as a partner function in the partner determination, that a partner function sales representative or person responsible for these two we can add through partner function in partner procedure
14 What is the central organization element in purchasing and the relationship between sales organization and plants, company codes, plants and company codes?
Ans: The Central Organizational element in purchasing is Purchasing Organization and the relationship between sales organizations and plants is Many to Many, to Company codes its Many to One and for Plants and Company codes its Many to Many to One.
15 Which sub module of SAP could make business areas obsolete and can one business area be assigned to several company codes? And what is Z transaction?
Ans: CO is the sub module of SAP that could make business area obsolete and it is possible that one business area can be assigned to several company codes. Z transaction is a copied standard transaction code or objects that rename it by Z which is basically standard name which will stat from Z as user defined.
16 What is Business area and how is it used?
Ans: The costs and revenue according to the business area posted by the system is called as Business Area. It is used in Sales Area if the accounts are to be posted according to sales and Plant Division if the accounts are to be posted according to products. The business area is defined in Customizing for Sales. A unit in an enterprise, grouping product and market combinations as homogeneously as possible for the purpose of developing unified business policy. Business Area according to Financial Accounting (FI) defines that the business area is an organizational unit within financial accounting which represents a separate area of operations or responsibilities within an organization. Financial accounting transactions can be allocated to a specific business area.
17 What is a delivery group?
Ans: Basic grouping of all individual deliveries for Billing is called Delivery Group. It should have the same Ship to Party, Shipping Point, etc.
18 Briefly explain the internal organizational elements within a sales organization and their function?
Ans: The Geographical aspects of the organization in business development and sales are defined using the term sales office. A sales office can be considered as a subsidiary. Sales offices are assigned to sales areas. If a sales order is entered for a sales office within a certain sales area, the sales office must be assigned to that area. The staff of a sales office may be subdivided into sales groups. For example, sales groups can be defined for individual divisions. Individual personnel master records are used to manage data about salespersons. A sales person can be assigned to a sales group in the personnel master record.
19 What is Cumulative Condition Record?
Ans: Cumulative Condition Record is a field that Condition Update during configuration for a condition type that has anything to do with the cumulative condition records.
20 How can a company's structure represent by defining and assigning corporate structure elements in R/3 system and what is the purpose of doing that?
Ans: The Enterprise organization chart shows the organizational structure of an enterprise, its organization units and how they are related. A combined structure can be created from the point of view of accounting, MM, SD. This structure forms a framework in which all business transactions can be processed.
21 What is a sales organization?
Ans: Sales organization is an organizational unit that sells, distributes products, negotiates terms of sales and is responsible for all the transactions involved with a sale.
22 What is a legacy System and what is cut over strategy?
Ans: Migrating from the existing system on which currently working to the SAP system is called the legacy system. Cutover strategy that depends upon how the organizations design their data load strategies. Normally, it decide the sequence of Data loads for Configuration settings, Master data, Transaction data which follows whom and then it make a copy of the system as a Production system a day before and after checking the successful data loads, you go-live 100% or partial again depending upon organizational setup and policies. Cutover planning is highly site specific. There's no thumb rule. The stock data as on the date of going live should be correctly entered. But stock being a highly dynamic quantity, the strategy for loading should be crystal clear. Then you have to load all the back dated transaction on the stock. Some stock comes into your plant/storage location as return and some stock is actually delivered to your customer through sales orders of various kinds.
23 What is the transaction code for creating a material in SAP and what is the transaction code to extend a material?
Ans: The transaction code for creating a material in SAP is MM41. MM01 is the transaction code to extend a material.
24 What are the views in a material master?
Ans: The views in a material master are Basic data, Additional basic data, Accounting views, MRP views, Purchasing views, Storage views, forecasting views, sales views and in IS Retail there is also a Listing view and POS view.
25 In a material master what is the base unit?
Ans: The base unit is a measure which is used as a basis for all the transactions, all movements of quantities will be converted to that base unit of measure which is specific to an article.
26 What happens when a value is not entered for a manual and mandatory condition type and does a header condition type have an access sequence?
Ans: When a value is not entered for a manual and mandatory condition type the pricing procedure will reject the conditions in the sales order. There would be no header condition type to have an access sequence.
27 What are the examples of Global settings?
Ans: The examples of Global Settings are Currencies, Countries etc and this data is application independent.
28 What is a one time customer?
Ans: A general customer that is created for those customers for which it do not want to create separate records is called a one time customer. This customer can be reused.
29 In a customer master record who is a payer?
Ans: According to customer master record a Payer is the individual or company who will settle the invoices for products or services sold.
30 Who defines the account groups and give some tables in SAP SD for customer master?
Ans: Normally account groups are defined by the finance team and some of the tables in SAP SD for customer master are KNVV, RF02D, KNA 1 etc.
31 What is the procedure to know whether the customer is one-time or regular?
Ans: The procedure to know the customer is one-time or regular since one can maintain Account Group for One-time customers.
32 Is it possible to have specific customer material information entered in SAP?
Ans: Yes, it is possible to have specific customer material information entered in SAP since VD51 is the transaction or inside VA02 also you can add customer material information records.
33 Give the transaction code for creating a customer in SAP SD?
Ans: The transaction codes for creating a customer in SAP SD are VD01, VA01 and XD01.
34 What are inter-company customers?
Ans: This customer represents the sales customers within the same client but between different company codes.
35 Briefly explain any three organizational elements make up a sales area and their function?
Ans: An organizational unit that sells and distributes products, negotiates terms of sale, and is responsible for these transactions is known as Sales organization.
Channel through which the salable materials or services reach the customers, typical distribution channels include wholesale, retail and direct sales. You can assign a distribution channel to one or more sales organizations are known as Distribution channel.
Product groups can be defined for a wide-ranging spectrum of products. For every division you can make customer-specific agreements on, for example, partial deliveries, pricing and terms of payment. Within a division you can carry out statistical analyses or set up separate marketing is known as Division.
36 What happens when the exclusive field was ticked in the access sequence?
Ans: When the exclusive field of all access sequences is ticked, it will try to get available data from the first. Only in case, data is not available, will it move on to the next one.
37 In SAP SD what is a sales office?
Ans: According to SAP SD, a sales office is a geographically located unit of a sales organization.
38 What is the purpose of partner determination?
Ans: Partner determination is used to find out who is responsible for A/R process and where the products are going.
SAP-MM
1 Where is cost centre allocation is configured whenever the GR a material, accounting document is created for that particular material and how that particular material go in to the particular accounting (G/L account)?
Ans: The cost centre allocation is configured by the Transaction Code OBYC Automatic Postings, for Inventory Posting Transaction Key is BSX, for off setting entries like Goods issue, initial stock and the transaction key is GBB. Valuation class will be assigned to a G/L account since it was based on the movement types. It can be referred by the Transaction code OBYC when it is configured.
2 How can the material be extended to a new plant?
Ans: The material can be extended to a new plant in a SAP program by RMDATIND to create and update material master record.
3 What is the complete configuration of pricing procedure and application?
Ans: The following is the procedure for the complete configuration of pricing and application: SPRO>IMG>Material Management>Purchasing>Conditions>Define Price In Determination Process: a) Define Access Sequence
b) Define Condition Type
c) Define Calculation Schema ( Where the Schema and Schema Group is to defined)
Under the Schema Group:
a) Define Schema Group vendor.
b) Define Pricing Schema group.
c) Define Schema group for Purchase Organization.
Assign Schema group to Purchase Organization and define Schema determination,
define calculation schema for Standard purchase organization. After completion of the Schema Group, then it has to be assigned to Vendors. Then whenever we use any transaction with this Vendor, the concerned Schema will work as configured. The Pricing in MM is vast because each Condition have its own importance and each Access Sequence have its own importance.
4 What is the procedure to delete materials permanently from Material Master?
Ans: The process for deleting the materials permanently from material master is by using transactioncode MM70 and the navigation is Material Master>Other>Reorganization>Material>Choose. Then build variant with selection range of material master records to be selected for deletion and maintain run parameters and then execute.
Using Transaction Code MM71 navigate as follows Material Master>Other>Reorganization and then build the second variant, maintain run parameters and execute. It is also important to remove the records manually form info records, PO, PR reservation etc for successful deletion of the material.
5 What is the procedure to create new transaction codes?
Ans: The new Transaction codes can be created by Create, Change and Display by T Code SE93.
6 How is the same material master with same code in all plants in a company is maintained?
Ans: The Material Master with same code in all plants in a company is maintained since the material numbers are always maintained at company code level. According to Material master data, some data is maintained at Company code level, some at Plant level and some at Storage location level.
7 How tables created and what is the use of the table in MM?
Ans: In MM the tables are created through SE11 for a new table. It is updated when a Material Master is created by MARA, MARM, MARC, MARD, MBEW and MVKE in MM. In Vendor Master LFA1, LFB1 & LFM1 will be updated and the same applies to EKKO, EKPO for P.O, MSEG and MKPF for MIGO & RBKP for MIRO
8 Where the Schedule Margin Key does is customized?
Ans: The Schedule Margin Key is customized by the order float and it is copied from the material master, the float before production or float after production would release the period that are in the scheduling margin key. The Scheduling margin key is assigned to the material MRP area in the material master and is transferred when the production order is created. These values can be changed in the production order.
9 What is the procedure to delete a material completely?
Ans: By using MMDE transaction code the material can be carefully removed from Client.
10 Explain about “Make to Order”?
Ans: “ Make to Order” is a process in which a product is individually manufactured for a particular customer in production. In contrast to Mass Production for an unspecified market where a material is manufactured many time, in “Make-to-Order” production a material is created at once even though the same production process might be repeated at a later time. In the Global Trade market, it often needs to process several different kinds of Transactions at the same time. The Trading Execution Work Bench provides a central cockpit where traders can process trading contracts and their subcomponents, such as purchase orders and sales orders and follow on the documents; in addition it automates a large part of the data entry, making processing quicker, easier and more error free.
Ans: The cost centre allocation is configured by the Transaction Code OBYC Automatic Postings, for Inventory Posting Transaction Key is BSX, for off setting entries like Goods issue, initial stock and the transaction key is GBB. Valuation class will be assigned to a G/L account since it was based on the movement types. It can be referred by the Transaction code OBYC when it is configured.
2 How can the material be extended to a new plant?
Ans: The material can be extended to a new plant in a SAP program by RMDATIND to create and update material master record.
3 What is the complete configuration of pricing procedure and application?
Ans: The following is the procedure for the complete configuration of pricing and application: SPRO>IMG>Material Management>Purchasing>Conditions>Define Price In Determination Process: a) Define Access Sequence
b) Define Condition Type
c) Define Calculation Schema ( Where the Schema and Schema Group is to defined)
Under the Schema Group:
a) Define Schema Group vendor.
b) Define Pricing Schema group.
c) Define Schema group for Purchase Organization.
Assign Schema group to Purchase Organization and define Schema determination,
define calculation schema for Standard purchase organization. After completion of the Schema Group, then it has to be assigned to Vendors. Then whenever we use any transaction with this Vendor, the concerned Schema will work as configured. The Pricing in MM is vast because each Condition have its own importance and each Access Sequence have its own importance.
4 What is the procedure to delete materials permanently from Material Master?
Ans: The process for deleting the materials permanently from material master is by using transactioncode MM70 and the navigation is Material Master>Other>Reorganization>Material>Choose. Then build variant with selection range of material master records to be selected for deletion and maintain run parameters and then execute.
Using Transaction Code MM71 navigate as follows Material Master>Other>Reorganization and then build the second variant, maintain run parameters and execute. It is also important to remove the records manually form info records, PO, PR reservation etc for successful deletion of the material.
5 What is the procedure to create new transaction codes?
Ans: The new Transaction codes can be created by Create, Change and Display by T Code SE93.
6 How is the same material master with same code in all plants in a company is maintained?
Ans: The Material Master with same code in all plants in a company is maintained since the material numbers are always maintained at company code level. According to Material master data, some data is maintained at Company code level, some at Plant level and some at Storage location level.
7 How tables created and what is the use of the table in MM?
Ans: In MM the tables are created through SE11 for a new table. It is updated when a Material Master is created by MARA, MARM, MARC, MARD, MBEW and MVKE in MM. In Vendor Master LFA1, LFB1 & LFM1 will be updated and the same applies to EKKO, EKPO for P.O, MSEG and MKPF for MIGO & RBKP for MIRO
8 Where the Schedule Margin Key does is customized?
Ans: The Schedule Margin Key is customized by the order float and it is copied from the material master, the float before production or float after production would release the period that are in the scheduling margin key. The Scheduling margin key is assigned to the material MRP area in the material master and is transferred when the production order is created. These values can be changed in the production order.
9 What is the procedure to delete a material completely?
Ans: By using MMDE transaction code the material can be carefully removed from Client.
10 Explain about “Make to Order”?
Ans: “ Make to Order” is a process in which a product is individually manufactured for a particular customer in production. In contrast to Mass Production for an unspecified market where a material is manufactured many time, in “Make-to-Order” production a material is created at once even though the same production process might be repeated at a later time. In the Global Trade market, it often needs to process several different kinds of Transactions at the same time. The Trading Execution Work Bench provides a central cockpit where traders can process trading contracts and their subcomponents, such as purchase orders and sales orders and follow on the documents; in addition it automates a large part of the data entry, making processing quicker, easier and more error free.
Give the Structure of an Organization of FI?
Ans:
2 Why do you use Special Periods and how many Normal and Special periods will be there in Fiscal Year and where do you Open and Close Periods?
Ans: Special Periods are used for posting tax and audit adjustments to a closed fiscal year and there will be 12 Normal Posting Periods and 4 Special Periods. Transaction Code OB52, PPV is used to open and close the periods based on a/c types considering GL Accounts.
3 What is document type control? What are the entries in Company Code Global Settings?
Ans: Vouchers containing line items and where Several Business Transaction can be identified particularly are known as document type. Document type controls the number ranges, Header part; IT controls the line item level.
Coming to Global Settings it is a 4 digit Alphanumeric, Name of the Company, City, Country, Currency, Language and Address.
4 What does a Posting key control?
Ans: Posting Key is a 2 character numerical key and it is special classification key and it determines Account type; Debit/Credit posting, Field status of transaction. Posting Key controls the entry of line items.
5 What does the Field Status Group Controls?
Ans: Field Status Group Controls the fields that have the statuses such as Suppressed, Display, Optional and Required. It is a mandatory field in General Ledger creation and it defines in which fields are displayed when you post business transactions to G/L account.
6 How many charts accounts can be assigned to a company?
Ans: A charts account has to assign a chart of accounts to each company code. This chart of accounts is the Operating chart of accounts and is used for the daily postings in this company code. They have the following options when using multiple company codes. This can use the same chart of accounts for all company codes If the company codes all have the same requirements for the chart of accounts set up, assign all of the individual company codes to the same chart of accounts. This could be the case if all company codes are in the same country. In addition to the operating chart of accounts, you can use two additional charts of accounts if the individual company codes need different charts of accounts, it can assign unto two charts of accounts in addition to the operating chart of accounts. This could be the case if company codes lie in multiple countries. The use of different charts of accounts has no effect on the balance sheet and profit and loss statement. When creating the balance sheet or the profit and loss statement, choose whether to balance the company codes, which use different charts of accounts together or separately.
7 What does a Chart of Accounts Contain?
Ans: Chart of Accounts Key Contain the
a) Name
b) Maintenance Language
c) Length of the Gl Account Number
d) Controlling Integration
e) Group Chat of Accounts
f) Block Indicator.
8 Can a COA be assigned to several companies?
Ans: Yes. One COA can be assigned to several companies.
9 What does an account group control?
Ans: The Account Group Controls the Number Ranges of GL account, the account group determines the fields that can configure on the G/L master record. It is necessary to have at least two B/S and P&L a/c.
10 Can a reconciliation account be directly entering documents in that a/c?
Ans: It is not possible to use reconciliation account for direct posting since, When the data is posted into a subsidiary ledger, then the system would automatically posts the same data to the general ledger, each subsidiary ledger has more than one reconciliation accounts in the general ledger.
Where does the Field Status of GL Master Records control?
Ans: Field status of GL Master records is maintained by the field status variant since it maintains all Field Status Groups.
12 List the Segments of GL Master Record?
Ans: COA Segment Account Group, Nature of Account, Short Text, GL account long text, Trading Partner, Group Account Number.
Company Code Segment, Account Currency Tax and Reconciliation account for account type OIM, FSG.
13 Why do the Field Status Group assigned to GL Master Record Controls?
Ans: Field Status Group is assigned to GL Master Record Controls since it controls the account assignments that are mode of the account. Specifically the field status group controls whether postings to const centers, internal order, profitability segments and so as they require and not allowed (suppressed), or optional.
14 Why does a group chart of Account is used and what is Country and operational chart of Account?
Ans: Chart of Account is used for consolidation of Company Codes and this is for group consolidation purpose. Where as the Operational Chart Of Account is for a day to day activities which is mandatory. Coming to COA it is used for legal specific requirement of each country, which is additional and optional.
15 What are the segments in a Customer Master Record?
Ans: The Segments in a Customer Master Record are:
a) General Data Segment b) Company Code Segment and c) Sales are Segment.
16 What are the Segments in a Vendor Master Record?
Ans: The Segments in a Vendor Master Record are: General Data Segment Company Code Segment and Purchasing Organization Segment.
17 What does the Clearing Open Line Items and Open Line item Management means?
Ans: OIM allows displaying the open and cleared items and amounts in an account; it is used if an offsetting entry is made for every line item posted in the account. The account is reconciled and cleared against another account. Such as Salary clearing account and GR/IR Clearing account. And where as the open item management is a further re conciliation function.
18 What is Residual and Part Payment?
Ans: The payment that clears original invoice with incoming amount and creates new line item for remaining outstanding amount is a Residual Payment, the payment that leaves the original invoice amount and creates new line item for incoming amount is known as Part Payment.
19 What does the internal and external number ranges means?
Ans: The document, which was generated by the system automatically in a serial order allotting the next available progressive number, which should be numerical, is termed as Internal Number Range.
The document generated manually by the end user. System will not lock automatically in this case. So the user can pick the number randomly and it may be alpha numeric. So it was termed as External Number Range.
20 What is APC?
Ans: APC stands for Acquisition and Production costs. Acquisition means any asset, which you may, acquire/ purchase externally. It includes invoice price and other related exp. Associated with it like customs, octopi, freight that you add and arrive at total cost of acquisition for capitalization of the asset. For ex say a computer. The total cost which you incur for the acquisition of the computer including installation will be your APC Production cost means any asset, which is created internally within the organization. This is normally created by means of AUC and you go on adding cost to the AUC as and when you incur exp. for the same. For ex. say addition to the office building. Therefore APC includes any external acquisition or internal construction of exp., which needs to be capitalized
Ans:
2 Why do you use Special Periods and how many Normal and Special periods will be there in Fiscal Year and where do you Open and Close Periods?
Ans: Special Periods are used for posting tax and audit adjustments to a closed fiscal year and there will be 12 Normal Posting Periods and 4 Special Periods. Transaction Code OB52, PPV is used to open and close the periods based on a/c types considering GL Accounts.
3 What is document type control? What are the entries in Company Code Global Settings?
Ans: Vouchers containing line items and where Several Business Transaction can be identified particularly are known as document type. Document type controls the number ranges, Header part; IT controls the line item level.
Coming to Global Settings it is a 4 digit Alphanumeric, Name of the Company, City, Country, Currency, Language and Address.
4 What does a Posting key control?
Ans: Posting Key is a 2 character numerical key and it is special classification key and it determines Account type; Debit/Credit posting, Field status of transaction. Posting Key controls the entry of line items.
5 What does the Field Status Group Controls?
Ans: Field Status Group Controls the fields that have the statuses such as Suppressed, Display, Optional and Required. It is a mandatory field in General Ledger creation and it defines in which fields are displayed when you post business transactions to G/L account.
6 How many charts accounts can be assigned to a company?
Ans: A charts account has to assign a chart of accounts to each company code. This chart of accounts is the Operating chart of accounts and is used for the daily postings in this company code. They have the following options when using multiple company codes. This can use the same chart of accounts for all company codes If the company codes all have the same requirements for the chart of accounts set up, assign all of the individual company codes to the same chart of accounts. This could be the case if all company codes are in the same country. In addition to the operating chart of accounts, you can use two additional charts of accounts if the individual company codes need different charts of accounts, it can assign unto two charts of accounts in addition to the operating chart of accounts. This could be the case if company codes lie in multiple countries. The use of different charts of accounts has no effect on the balance sheet and profit and loss statement. When creating the balance sheet or the profit and loss statement, choose whether to balance the company codes, which use different charts of accounts together or separately.
7 What does a Chart of Accounts Contain?
Ans: Chart of Accounts Key Contain the
a) Name
b) Maintenance Language
c) Length of the Gl Account Number
d) Controlling Integration
e) Group Chat of Accounts
f) Block Indicator.
8 Can a COA be assigned to several companies?
Ans: Yes. One COA can be assigned to several companies.
9 What does an account group control?
Ans: The Account Group Controls the Number Ranges of GL account, the account group determines the fields that can configure on the G/L master record. It is necessary to have at least two B/S and P&L a/c.
10 Can a reconciliation account be directly entering documents in that a/c?
Ans: It is not possible to use reconciliation account for direct posting since, When the data is posted into a subsidiary ledger, then the system would automatically posts the same data to the general ledger, each subsidiary ledger has more than one reconciliation accounts in the general ledger.
Where does the Field Status of GL Master Records control?
Ans: Field status of GL Master records is maintained by the field status variant since it maintains all Field Status Groups.
12 List the Segments of GL Master Record?
Ans: COA Segment Account Group, Nature of Account, Short Text, GL account long text, Trading Partner, Group Account Number.
Company Code Segment, Account Currency Tax and Reconciliation account for account type OIM, FSG.
13 Why do the Field Status Group assigned to GL Master Record Controls?
Ans: Field Status Group is assigned to GL Master Record Controls since it controls the account assignments that are mode of the account. Specifically the field status group controls whether postings to const centers, internal order, profitability segments and so as they require and not allowed (suppressed), or optional.
14 Why does a group chart of Account is used and what is Country and operational chart of Account?
Ans: Chart of Account is used for consolidation of Company Codes and this is for group consolidation purpose. Where as the Operational Chart Of Account is for a day to day activities which is mandatory. Coming to COA it is used for legal specific requirement of each country, which is additional and optional.
15 What are the segments in a Customer Master Record?
Ans: The Segments in a Customer Master Record are:
a) General Data Segment b) Company Code Segment and c) Sales are Segment.
16 What are the Segments in a Vendor Master Record?
Ans: The Segments in a Vendor Master Record are: General Data Segment Company Code Segment and Purchasing Organization Segment.
17 What does the Clearing Open Line Items and Open Line item Management means?
Ans: OIM allows displaying the open and cleared items and amounts in an account; it is used if an offsetting entry is made for every line item posted in the account. The account is reconciled and cleared against another account. Such as Salary clearing account and GR/IR Clearing account. And where as the open item management is a further re conciliation function.
18 What is Residual and Part Payment?
Ans: The payment that clears original invoice with incoming amount and creates new line item for remaining outstanding amount is a Residual Payment, the payment that leaves the original invoice amount and creates new line item for incoming amount is known as Part Payment.
19 What does the internal and external number ranges means?
Ans: The document, which was generated by the system automatically in a serial order allotting the next available progressive number, which should be numerical, is termed as Internal Number Range.
The document generated manually by the end user. System will not lock automatically in this case. So the user can pick the number randomly and it may be alpha numeric. So it was termed as External Number Range.
20 What is APC?
Ans: APC stands for Acquisition and Production costs. Acquisition means any asset, which you may, acquire/ purchase externally. It includes invoice price and other related exp. Associated with it like customs, octopi, freight that you add and arrive at total cost of acquisition for capitalization of the asset. For ex say a computer. The total cost which you incur for the acquisition of the computer including installation will be your APC Production cost means any asset, which is created internally within the organization. This is normally created by means of AUC and you go on adding cost to the AUC as and when you incur exp. for the same. For ex. say addition to the office building. Therefore APC includes any external acquisition or internal construction of exp., which needs to be capitalized
SAP- Basic Question
1 What does SAP stand for?
Ans: SAP stands for “Systems Applications and Products in Data Processing”; it was started by five former IBM employees in Mannheim, Germany, states which is the world’s largest inter-enterprise software company in the year 1972. The original name of SAP in German is “Systeme Anwendungen Produkte”.
2 What is ERP?
Ans: ERP stands for “Enterprise Resource Planning” it is all with techniques and concepts for an integrated business, which results effectively in the use of management resources, efficiency of an enterprise. It has been targeted for various businesses and has been integrating information across the company from manufacturing to small shops using ERP software.
3 What is IDES?
Ans: IDES stands for “International Demonstration and Education System”. It was only a demo system with all applications in order to learn faster and implementation.
4 What is SAP R/3 and what are application, database and presentation servers?
Ans: SAP R/3 is a third generation system with highly integrated software modules that perform the business function based on multinational leading practice. The application, database and presentation servers are located at different system in R/3 system. Coming to the application layer of an R/3 System is made up of the application servers and the message server, it runs on application server, as well it communicates each other with presentation components, database using the message server. The complete data is stored in Centralized Server and that server is called as database server.
5 What is a Client?
Ans: Abstract class is a class designed with implementation gaps for subclasses to fill in and is deliberately incomplete.
6 What is Customization and Configuration?
Ans: The process of mapping SAP system to the business process by customizing or adapting the system to the business requirement. This process is known as Customization. Configuring the system in order to meet the needs of a business by using the existing data.
7 Some Important Transactions Codes of SAP?
Ans: SPRO DEFINE ITEM CATEGORY
MM01 CREATE MATERIAL
MM02 MODIFY MATERIAL
MM03 DISPLAY MATERIAL
VA01 CREATE ORDER
VA02 CHANGE ORDER
VA03 DISPLAY ORDER
CA01 CREATE ROUTING
CA02 EDIT ROUTING
CA03 DISPLAY ROUTING
O/S2 DEFINE SERIAL NO PROFILE
O/S1 DEFINE CENTRAL CONTROL PARAMETERS FORSRNO
SM30 TO REMOVE LOCK ENTRY
Ans: SAP stands for “Systems Applications and Products in Data Processing”; it was started by five former IBM employees in Mannheim, Germany, states which is the world’s largest inter-enterprise software company in the year 1972. The original name of SAP in German is “Systeme Anwendungen Produkte”.
2 What is ERP?
Ans: ERP stands for “Enterprise Resource Planning” it is all with techniques and concepts for an integrated business, which results effectively in the use of management resources, efficiency of an enterprise. It has been targeted for various businesses and has been integrating information across the company from manufacturing to small shops using ERP software.
3 What is IDES?
Ans: IDES stands for “International Demonstration and Education System”. It was only a demo system with all applications in order to learn faster and implementation.
4 What is SAP R/3 and what are application, database and presentation servers?
Ans: SAP R/3 is a third generation system with highly integrated software modules that perform the business function based on multinational leading practice. The application, database and presentation servers are located at different system in R/3 system. Coming to the application layer of an R/3 System is made up of the application servers and the message server, it runs on application server, as well it communicates each other with presentation components, database using the message server. The complete data is stored in Centralized Server and that server is called as database server.
5 What is a Client?
Ans: Abstract class is a class designed with implementation gaps for subclasses to fill in and is deliberately incomplete.
6 What is Customization and Configuration?
Ans: The process of mapping SAP system to the business process by customizing or adapting the system to the business requirement. This process is known as Customization. Configuring the system in order to meet the needs of a business by using the existing data.
7 Some Important Transactions Codes of SAP?
Ans: SPRO DEFINE ITEM CATEGORY
MM01 CREATE MATERIAL
MM02 MODIFY MATERIAL
MM03 DISPLAY MATERIAL
VA01 CREATE ORDER
VA02 CHANGE ORDER
VA03 DISPLAY ORDER
CA01 CREATE ROUTING
CA02 EDIT ROUTING
CA03 DISPLAY ROUTING
O/S2 DEFINE SERIAL NO PROFILE
O/S1 DEFINE CENTRAL CONTROL PARAMETERS FORSRNO
SM30 TO REMOVE LOCK ENTRY
Communication Skills Interview Question and Answer
1.Describe a challenging work issue you had to face, and how you dealt with it? Consider what would be the requirements of the ‘new’ job/organization and find something in your past that highlights a skill, experience or situation that might occur or be needed going forward. It is always a good idea to make lists in preparation for interviews: New job will need I can provide Proof/example For your proofs, list (for yourself) examples of when you used the skill, exhibited the characteristic or handled the problem. This will not only give you ’short stories’ to relate in an interview, it will also bolster your confidence and target your job search.
2.If you were on a merry-go-round, what song would be playing? If you were going to be an animal on the merry-go-round, what would you be?” Congratulations! You have found the unusual interviewer asking a rare question. Don’t feel stupid just feel like you have run into a very unusual situation. If you are interviewing for a creative position, then the question is most appropriate because the interviewer may be attempting to evaluate your creativity and your ability to deal with an offbeat question. have fun with it. Give the question your focused attention and go with your instincts. Be ready to say why you chose the tune you did. Perhaps tell a brief story that reminds you of merry go rounds in your own experience. Or if you are really clueless give a song that you have always liked, has real meaning for you or is important for whatever reason and attach it to the merry go round but refocus the question to he importance of the song and make it brief but interesting “words tell but stories sell.” As for the animal, give the animal that you want to be (even if you think the question is ridiculous and you really need this job) your total attention and focus. On the other hand, the person you are dealing with may not have a clue and just asked because he/she felt like it. We know one person who asks the question and feels it is meaningful. She is into Yoga and looks for the person to be thoughtful in response. We have never heard her say anyone was rejected because of the animal selected.
3.How do you handle conflict? On the job, there are many possible sources of conflict. Conflicts with: fellow employees management rules, procedures clients, customers demands of work vs. personal life, family The best way to approach a good answer is to look at if from the employers point of viewâ€â€they want to be your first priority and they want you to solve problems (not bring them any). “I know everything cannot run smoothly at work all the time. When there is a conflict I usually try to determine the source of the problem and see if it can be solved. This might involve other members of the work team discussing the problem and offering possible solutions. I would then try to pick the solution which appears to have the best outcome and put it into action.” A natural follow-up to this would be: Tell me when you solved a conflict at work. So, have a brief example… a short story… to illustrate your approach. Even if not asked, you can offer your story! If it proves your point and accentuates a skill needed for the position, go with it.
4.In what way do you think you can contribute to our company? Preparing to answer this question requires a 2-step preparation: assessing your skills and researching the needs of the company. An integral part of skill assessment (looking at your own experience, education and talents) is to ’skill-match’. Considering the job opening, what are the skills needed? Make a list of the requisite skills (in priority order) and then list concrete examples of your possession of the skill. For example: a sales representative would need good interpersonal skills, the ability to deal with difficult people. For ‘proof’ of this skill, you could list experiences and examples of how you were successful in a difficult situation. These matched skills are your key selling points. Next, what appears to be the current problems at the organization, based upon your research? What are their needs that you can meet? In other words, given the specifics of the company, what value can you add? After these two steps, you are in a great position to come up with concrete examples of what you can offer the company. This question, by the way, is just another version of “Why should we hire you?”. In the interview, when asked this question, you could respond with: “In my experience in sales, I know having the ability to deal effectively with all types of people is not merely a positive element  it is an essential one. With your plans to expand into ____ market, a sales representative with a proven ability to meet with all types of people and to be able to assess and meet their immediate needs would be a great asset. In the past __ years, I have increased sales __… ..”
5.Tell me a story. Many interviewers like to hear ’stories’ or examples from your work life. So pick something that is more usual than not (not the day of a plant explosion and you saved 10 lives!) but a story that shows how you handle yourself, handle difficult people or situations. Can you think on your feet? Do you adhere to the rules? Consider the type of organization you are aiming at… each has its own culture. The World Wrestling Federation entertainment culture is different than the American Bible Society and also different from Amazon.com. Gear your stories to give the listener a feeling that you could fit in… you could do the job here.
6.Tell me about a time when you tried and failed? Has this ever happened to you? No one expects perfection actually, employers are more interested in your ability to cope, to learn from mistakes, and to deal with others who are less than perfect. If you have an example, certainly pick one that happened a while back, was not earth shattering in the results, and one which you learned and applied this knowledge recently. This is a version of ‘damning with faint praise’ by picking an incident that was minor in scope but, since you are so wise and are always willing to learn, has taught you a valuable lesson.
7.Tell us about your analytical skills. This should be easy if you have done a realistic skill inventory for yourself, listing what skills you do have and how you can offer proof of this skill (where you learned it, last used it). Working off your inventory, focus on various analytical skills and match them to the skills you feel are most important for the job you are considering. You can now give specific examples of skills you can offer. (Do not neglect skills obtained in extracurricular activities, such as volunteer work.)
8.What are some of the things you find difficult to do? The interviewer is looking to determine how well you know yourself, how you react to difficult situations/tasks and credibility. Look back over your work experience for examples of challenges… speaking in public at a meeting, disagreeing with a manager over an important issue, being asked to use a software program you have not had an opportunity to learn… These ’stories’ should illustrate a lesson learned, a problem overcome or a weakness being dealt with. “I always seem to need a day or two to prepare myself to give a presentation to department heads. When I know I have to give a report on my projects, I plan out all the details in advance and rehearse. One time, there was a problem with a supplier and I was asked to update senior management… immediately. The supply chain was crucial to the completion of an important project we had been working on for 5 months and decisions had to be made based on the information I had to prepare and present on a moment’s notice. I gathered the information and presented it simply and in detail. It was much easier than I thought without the hours of concern and practice. The facts spoke for themselves. Since I understood the situation, I was able to make it clear to management and get a rapid decision. I still prefer advance notice but I know I can deliver when asked to.”
9.What are your short and long term goals? No one can make goals for you. It comes down to where you are in your professional life and what you want to do. Most people have 5-6 careers in their working lifetimeâ€â€some with 2 careers going at the same time (like us). The best advice is to be certain to relate your answers to the organization that interviews you. Do not make a point of having goals that cannot be realized there (”I want to work in Paris.” Organization is strictly domestic.) If you do your research into the organization, and into what you truly want to do in the future, you will be able to come up with reasonable responses. No one is going to come back to you in five years and chastise you for not meeting these goals! You will not be held to them… it is only an interview and they are interested in how you see yourself (and they want to see you in the job.)
10.Where do you see yourself in five years? This is the interviewer trying to see how you are in making long range plans and if you have goals that mesh with the organization’s. One way to answer this question is to look back on your accomplishments to date: “I started out in my profession as a junior clerk while I completed my college studies during the evenings. Once I had my degree, I applied for a transfer to a more advanced position, citing my on-the-job training. This has been my pattern for my career with my past 2 employers. I learn quickly on the job and am willing to take classes and workshops to augment my experience. I have been able to assume greater responsibilities and add more value to the organization. I do not think in terms of titles… I think more in terms of “How can I solve this problem? Since this has been my career style to date, I do not imagine it to change. In five years, I feel I will have continued to learn, to grow into a position of more responsibility and will have made a significant contribution to the organization.”
11.What can you add to what we have already asked you that should make us want to hire you? Think grocery shopping… all those brands in the soap aisle begging for your attention. Each one comes with its own key selling points. Remember the comics, Superman? On TV, he sold himself… stronger than a locomotive, faster than a speeding bullet, able to leap tall buildings in a single bound. What are your key selling points? Plan this out ahead of time for the next interview… or include in a thank you letter for this past interview. Think a 1 minute infomercial about yourself. What are your core strengths? Is it communicating with children, being a mentor to other teachers, being able to keep topics current and interesting… . Think of what is needed to be successful in the job and how you specifically meet those needsâ€â€provide examples. Increased reading scores by using… Math scores jumped __% due to my … Offer some proof from your past to support your claims. But it is your ability to assess the situation and analyze your potential contributions that will sell your candidacy. Do not think it too late  send a strong thank you and include in your request for the job the key reasons why you are the best candidate.
12.What does “customer service” mean to you? Think of yourself as a customer  what do you expect from salespeople … regardless of the circumstances and/or the problem. An example may be “Customer service is a two-piece reaction. Firstâ€â€respect; second  problem solving.” See if that makes sense and if you sound convincing when you do practice it. If you can give a brief story or two of what you have witnessed as extraordinary examples of customer service behavior. By using yourself as a focal point you will be able to enunciate clearly your understanding of customer service.
13.What do you know about our company? If you can relate your knowledge to the area that you would be involved in, it would show that already you have an active interest in the organization. For example, if you were interested in marketing, “I understand that you are one of the top 10 companies in sales to Europe but are currently interested in expanding your market into Asia. Competition is keen in that area but you have an advantage in that you product offers features that others do not, such as… ..” It is not only showing that you have done the research but also that you like/know what you have learned about the company and have applied it to how you can add value in the position.
14.Why do you want to leave this job after only four months? Well, why did you? What is the closest to the truth:
A.Job was not as it was described to me
B.Organization changed its focus/goals
C.Organization could not effectively use my talents/skills
D.Change in management… wanted to bring in own staff
E.Downsizing, reorganization
All of these will probably prompt a follow-up question. Do not fabricate… but most interviewers have heard these stories before and really are not interested in all the gory details. (Note that this job need not be included on your resume since it was of such a short duration but may have to be included in a application form if it looks to account for all your time.) Circumstances also come to play… did you leave your other job to take this 4 month job? or did you ‘try’ it while already unemployed… hoping for the best? If you were recruited to change jobs, there is a lot of room for exaggeration in a sales pitch, and many employees have been misled. If you have held other jobs for substantial periods and you took the other job in good faith, stress your past performance. You are not a capricious personâ€â€job hopping. You have skills to offer and want to put them into good use.
15.What do you wish to gain from our company? Excellent question! Research is the answer (know everyone is tired of hearing this but we feel this is one great way for applicants to make a difference in their candidacy). Determine some of the key elements in the corporate structure, product base, employees/management team or recent history. What appeals to you about working at this company? Go with what you know. “In the past, I have had opportunities to work on new products being launched. I am very excited about your plans to start an entire new line of products. With my prior experience I know I can provide insights and make contributions immediately and I will also learn so much from the excellent team you have in place. Having done single products, I would love to be in on the give-and-take meetings planning the new line… there is much I can offer but also much for me to learn.” Finding something specific… the opportunity to use a new technology, a new skill, to work with ‘experts on their team”… are ways for you to find job satisfaction, which is another way of asking this question
16.What do you think the employee’s responsibilities are to the company? As an employee you have several responsibilities to your employer. They are as follows: to perform a good day’s work to be loyal to act as part of the team to value the relationship to earn the employer’s trust to grow with a passion for the product/service.
17.Why do you want to change jobs? When asked on an application, “If presently employed, why do you wish to change positions”, what do you put down. The reason I am changing positions because the company I am applying at is known nationwide I want to work for a company with their background and one that I can retire from. This same question is sometimes asked on interviews as well so it is important to have a good answer. Additionally, if you decide to leave your current employer, it is also wise to have consensus as to the reasons that you are leaving. It already sounds like you have positive reasons for wanting to work for the national companyâ€â€go with that. Use your research to put forth several points about the company that you feel will be a great match (for the company) and suit your particular skills and experiences. Emphasize the fact that this opportunity to work for them is ‘just what you have been looking for’ because… .and then go into several ways you can add value to the organization. Remember, when asked why you left, do not downgrade in any way your prior/current employer… leave the interviewer with the feeling that you have only been associated with winners! Do not go into the ‘I can retire from this job’ aspect; it can have negative connotations. Present yourself as a vital, enthusiastic employee that can offer experience to their organization… for many years to come. Note: If appropriate, point out that you are not just ‘looking around’ but are sincerely interested in working for this particular company and that you are not a ‘job-hopper’ but are interested in a long-term career move.
18.What motivates you? Other than looking into your past experiences… .times when you were motivated and times when you were not… no one but you has this answer. Find concrete examples when you had to pull it all together and get motivated to get the job done; what does it for you?
2.If you were on a merry-go-round, what song would be playing? If you were going to be an animal on the merry-go-round, what would you be?” Congratulations! You have found the unusual interviewer asking a rare question. Don’t feel stupid just feel like you have run into a very unusual situation. If you are interviewing for a creative position, then the question is most appropriate because the interviewer may be attempting to evaluate your creativity and your ability to deal with an offbeat question. have fun with it. Give the question your focused attention and go with your instincts. Be ready to say why you chose the tune you did. Perhaps tell a brief story that reminds you of merry go rounds in your own experience. Or if you are really clueless give a song that you have always liked, has real meaning for you or is important for whatever reason and attach it to the merry go round but refocus the question to he importance of the song and make it brief but interesting “words tell but stories sell.” As for the animal, give the animal that you want to be (even if you think the question is ridiculous and you really need this job) your total attention and focus. On the other hand, the person you are dealing with may not have a clue and just asked because he/she felt like it. We know one person who asks the question and feels it is meaningful. She is into Yoga and looks for the person to be thoughtful in response. We have never heard her say anyone was rejected because of the animal selected.
3.How do you handle conflict? On the job, there are many possible sources of conflict. Conflicts with: fellow employees management rules, procedures clients, customers demands of work vs. personal life, family The best way to approach a good answer is to look at if from the employers point of viewâ€â€they want to be your first priority and they want you to solve problems (not bring them any). “I know everything cannot run smoothly at work all the time. When there is a conflict I usually try to determine the source of the problem and see if it can be solved. This might involve other members of the work team discussing the problem and offering possible solutions. I would then try to pick the solution which appears to have the best outcome and put it into action.” A natural follow-up to this would be: Tell me when you solved a conflict at work. So, have a brief example… a short story… to illustrate your approach. Even if not asked, you can offer your story! If it proves your point and accentuates a skill needed for the position, go with it.
4.In what way do you think you can contribute to our company? Preparing to answer this question requires a 2-step preparation: assessing your skills and researching the needs of the company. An integral part of skill assessment (looking at your own experience, education and talents) is to ’skill-match’. Considering the job opening, what are the skills needed? Make a list of the requisite skills (in priority order) and then list concrete examples of your possession of the skill. For example: a sales representative would need good interpersonal skills, the ability to deal with difficult people. For ‘proof’ of this skill, you could list experiences and examples of how you were successful in a difficult situation. These matched skills are your key selling points. Next, what appears to be the current problems at the organization, based upon your research? What are their needs that you can meet? In other words, given the specifics of the company, what value can you add? After these two steps, you are in a great position to come up with concrete examples of what you can offer the company. This question, by the way, is just another version of “Why should we hire you?”. In the interview, when asked this question, you could respond with: “In my experience in sales, I know having the ability to deal effectively with all types of people is not merely a positive element  it is an essential one. With your plans to expand into ____ market, a sales representative with a proven ability to meet with all types of people and to be able to assess and meet their immediate needs would be a great asset. In the past __ years, I have increased sales __… ..”
5.Tell me a story. Many interviewers like to hear ’stories’ or examples from your work life. So pick something that is more usual than not (not the day of a plant explosion and you saved 10 lives!) but a story that shows how you handle yourself, handle difficult people or situations. Can you think on your feet? Do you adhere to the rules? Consider the type of organization you are aiming at… each has its own culture. The World Wrestling Federation entertainment culture is different than the American Bible Society and also different from Amazon.com. Gear your stories to give the listener a feeling that you could fit in… you could do the job here.
6.Tell me about a time when you tried and failed? Has this ever happened to you? No one expects perfection actually, employers are more interested in your ability to cope, to learn from mistakes, and to deal with others who are less than perfect. If you have an example, certainly pick one that happened a while back, was not earth shattering in the results, and one which you learned and applied this knowledge recently. This is a version of ‘damning with faint praise’ by picking an incident that was minor in scope but, since you are so wise and are always willing to learn, has taught you a valuable lesson.
7.Tell us about your analytical skills. This should be easy if you have done a realistic skill inventory for yourself, listing what skills you do have and how you can offer proof of this skill (where you learned it, last used it). Working off your inventory, focus on various analytical skills and match them to the skills you feel are most important for the job you are considering. You can now give specific examples of skills you can offer. (Do not neglect skills obtained in extracurricular activities, such as volunteer work.)
8.What are some of the things you find difficult to do? The interviewer is looking to determine how well you know yourself, how you react to difficult situations/tasks and credibility. Look back over your work experience for examples of challenges… speaking in public at a meeting, disagreeing with a manager over an important issue, being asked to use a software program you have not had an opportunity to learn… These ’stories’ should illustrate a lesson learned, a problem overcome or a weakness being dealt with. “I always seem to need a day or two to prepare myself to give a presentation to department heads. When I know I have to give a report on my projects, I plan out all the details in advance and rehearse. One time, there was a problem with a supplier and I was asked to update senior management… immediately. The supply chain was crucial to the completion of an important project we had been working on for 5 months and decisions had to be made based on the information I had to prepare and present on a moment’s notice. I gathered the information and presented it simply and in detail. It was much easier than I thought without the hours of concern and practice. The facts spoke for themselves. Since I understood the situation, I was able to make it clear to management and get a rapid decision. I still prefer advance notice but I know I can deliver when asked to.”
9.What are your short and long term goals? No one can make goals for you. It comes down to where you are in your professional life and what you want to do. Most people have 5-6 careers in their working lifetimeâ€â€some with 2 careers going at the same time (like us). The best advice is to be certain to relate your answers to the organization that interviews you. Do not make a point of having goals that cannot be realized there (”I want to work in Paris.” Organization is strictly domestic.) If you do your research into the organization, and into what you truly want to do in the future, you will be able to come up with reasonable responses. No one is going to come back to you in five years and chastise you for not meeting these goals! You will not be held to them… it is only an interview and they are interested in how you see yourself (and they want to see you in the job.)
10.Where do you see yourself in five years? This is the interviewer trying to see how you are in making long range plans and if you have goals that mesh with the organization’s. One way to answer this question is to look back on your accomplishments to date: “I started out in my profession as a junior clerk while I completed my college studies during the evenings. Once I had my degree, I applied for a transfer to a more advanced position, citing my on-the-job training. This has been my pattern for my career with my past 2 employers. I learn quickly on the job and am willing to take classes and workshops to augment my experience. I have been able to assume greater responsibilities and add more value to the organization. I do not think in terms of titles… I think more in terms of “How can I solve this problem? Since this has been my career style to date, I do not imagine it to change. In five years, I feel I will have continued to learn, to grow into a position of more responsibility and will have made a significant contribution to the organization.”
11.What can you add to what we have already asked you that should make us want to hire you? Think grocery shopping… all those brands in the soap aisle begging for your attention. Each one comes with its own key selling points. Remember the comics, Superman? On TV, he sold himself… stronger than a locomotive, faster than a speeding bullet, able to leap tall buildings in a single bound. What are your key selling points? Plan this out ahead of time for the next interview… or include in a thank you letter for this past interview. Think a 1 minute infomercial about yourself. What are your core strengths? Is it communicating with children, being a mentor to other teachers, being able to keep topics current and interesting… . Think of what is needed to be successful in the job and how you specifically meet those needsâ€â€provide examples. Increased reading scores by using… Math scores jumped __% due to my … Offer some proof from your past to support your claims. But it is your ability to assess the situation and analyze your potential contributions that will sell your candidacy. Do not think it too late  send a strong thank you and include in your request for the job the key reasons why you are the best candidate.
12.What does “customer service” mean to you? Think of yourself as a customer  what do you expect from salespeople … regardless of the circumstances and/or the problem. An example may be “Customer service is a two-piece reaction. Firstâ€â€respect; second  problem solving.” See if that makes sense and if you sound convincing when you do practice it. If you can give a brief story or two of what you have witnessed as extraordinary examples of customer service behavior. By using yourself as a focal point you will be able to enunciate clearly your understanding of customer service.
13.What do you know about our company? If you can relate your knowledge to the area that you would be involved in, it would show that already you have an active interest in the organization. For example, if you were interested in marketing, “I understand that you are one of the top 10 companies in sales to Europe but are currently interested in expanding your market into Asia. Competition is keen in that area but you have an advantage in that you product offers features that others do not, such as… ..” It is not only showing that you have done the research but also that you like/know what you have learned about the company and have applied it to how you can add value in the position.
14.Why do you want to leave this job after only four months? Well, why did you? What is the closest to the truth:
A.Job was not as it was described to me
B.Organization changed its focus/goals
C.Organization could not effectively use my talents/skills
D.Change in management… wanted to bring in own staff
E.Downsizing, reorganization
All of these will probably prompt a follow-up question. Do not fabricate… but most interviewers have heard these stories before and really are not interested in all the gory details. (Note that this job need not be included on your resume since it was of such a short duration but may have to be included in a application form if it looks to account for all your time.) Circumstances also come to play… did you leave your other job to take this 4 month job? or did you ‘try’ it while already unemployed… hoping for the best? If you were recruited to change jobs, there is a lot of room for exaggeration in a sales pitch, and many employees have been misled. If you have held other jobs for substantial periods and you took the other job in good faith, stress your past performance. You are not a capricious personâ€â€job hopping. You have skills to offer and want to put them into good use.
15.What do you wish to gain from our company? Excellent question! Research is the answer (know everyone is tired of hearing this but we feel this is one great way for applicants to make a difference in their candidacy). Determine some of the key elements in the corporate structure, product base, employees/management team or recent history. What appeals to you about working at this company? Go with what you know. “In the past, I have had opportunities to work on new products being launched. I am very excited about your plans to start an entire new line of products. With my prior experience I know I can provide insights and make contributions immediately and I will also learn so much from the excellent team you have in place. Having done single products, I would love to be in on the give-and-take meetings planning the new line… there is much I can offer but also much for me to learn.” Finding something specific… the opportunity to use a new technology, a new skill, to work with ‘experts on their team”… are ways for you to find job satisfaction, which is another way of asking this question
16.What do you think the employee’s responsibilities are to the company? As an employee you have several responsibilities to your employer. They are as follows: to perform a good day’s work to be loyal to act as part of the team to value the relationship to earn the employer’s trust to grow with a passion for the product/service.
17.Why do you want to change jobs? When asked on an application, “If presently employed, why do you wish to change positions”, what do you put down. The reason I am changing positions because the company I am applying at is known nationwide I want to work for a company with their background and one that I can retire from. This same question is sometimes asked on interviews as well so it is important to have a good answer. Additionally, if you decide to leave your current employer, it is also wise to have consensus as to the reasons that you are leaving. It already sounds like you have positive reasons for wanting to work for the national companyâ€â€go with that. Use your research to put forth several points about the company that you feel will be a great match (for the company) and suit your particular skills and experiences. Emphasize the fact that this opportunity to work for them is ‘just what you have been looking for’ because… .and then go into several ways you can add value to the organization. Remember, when asked why you left, do not downgrade in any way your prior/current employer… leave the interviewer with the feeling that you have only been associated with winners! Do not go into the ‘I can retire from this job’ aspect; it can have negative connotations. Present yourself as a vital, enthusiastic employee that can offer experience to their organization… for many years to come. Note: If appropriate, point out that you are not just ‘looking around’ but are sincerely interested in working for this particular company and that you are not a ‘job-hopper’ but are interested in a long-term career move.
18.What motivates you? Other than looking into your past experiences… .times when you were motivated and times when you were not… no one but you has this answer. Find concrete examples when you had to pull it all together and get motivated to get the job done; what does it for you?
General Interview Question and Answer
1. Tell me about yourself
The most often asked question in interviews. You need to have a short statement prepared in your mind. Be careful that it does not sound rehearsed. Limit it to work-related items unless instructed otherwise. Talk about things you have done and jobs you have held that relate to the position you are interviewing for. Start with the item farthest back and work up to the present.
2. Why did you leave your last job?
Stay positive regardless of the circumstances. Never refer to a major problem with management and never speak ill of supervisors, co-workers or the organization. If you do, you will be the one looking bad. Keep smiling and talk about leaving for a positive reason such as an opportunity, a chance to do something special or other forward-looking reasons.
3. What experience do you have in this field?
Speak about specifics that relate to the position you are applying for. If you do not have specific experience, get as close as you can.
4. Do you consider yourself successful?
You should always answer yes and briefly explain why. A good explanation is that you have set goals, and you have met some and are on track to achieve the others.
5. What do co-workers say about you?
Be prepared with a quote or two from co-workers. Either a specific statement or a paraphrase will work.
6. What do you know about this organization?
This question is one reason to do some research on the organization before the interview. Find out where they have been and where they are going. What are the current issues and who are the major players?
7. What have you done to improve your knowledge in the last year?
Try to include improvement activities that relate to the job. A wide variety of activities can be mentioned as positive self-improvement. Have some good ones handy to mention.
8. Are you applying for other jobs?
Be honest but do not spend a lot of time in this area. Keep the focus on this job and what you can do for this organization. Anything else is a distraction.
9. Why do you want to work for this organization?
This may take some thought and certainly, should be based on the research you have done on the organization. Sincerity is extremely important here and will easily be sensed. Relate it to your long-term career goals.
10. Do you know anyone who works for us?
Be aware of the policy on relatives working for the organization. This can affect your answer even though they asked about friends not relatives. Be careful to mention a friend only if they are well thought of.
11. What kind of salary do you need?
A loaded question. A nasty little game that you will probably lose if you answer first. So, do not answer it. Instead, say something like, That's a tough question. Can you tell me the range for this position? In most cases, the interviewer, taken off guard, will tell you. If not, say that it can depend on the details of the job. Then give a wide range.
12. Are you a team player?
You are, of course, a team player. Be sure to have examples ready. Specifics that show you often perform for the good of the team rather than for yourself are good evidence of your team attitude. Do not brag, just say it in a matter-of-fact tone. This is a key point.
13. How long would you expect to work for us if hired?
Specifics here are not good. Something like this should work: I'd like it to be a long time. Or As long as we both feel I'm doing a good job.
14. Have you ever had to fire anyone? How did you feel about that?
This is serious. Do not make light of it or in any way seem like you like to fire people. At the same time, you will do it when it is the right thing to do. When it comes to the organization versus the individual who has created a harmful situation, you will protect the organization. Remember firing is not the same as layoff or reduction in force.
15. What is your philosophy towards work?
The interviewer is not looking for a long or flowery dissertation here. Do you have strong feelings that the job gets done? Yes. That's the type of answer that works best here. Short and positive, showing a benefit to the organization.
16. If you had enough money to retire right now, would you?
Answer yes if you would. But since you need to work, this is the type of work you prefer. Do not say yes if you do not mean it.
17. Have you ever been asked to leave a position?
If you have not, say no. If you have, be honest, brief and avoid saying negative things about the people or organization involved.
18. Explain how you would be an asset to this organization
You should be anxious for this question. It gives you a chance to highlight your best points as they relate to the position being discussed. Give a little advance thought to this relationship.
19. Why should we hire you?
Point out how your assets meet what the organization needs. Do not mention any other candidates to make a comparison.
20. Tell me about a suggestion you have made
Have a good one ready. Be sure and use a suggestion that was accepted and was then considered successful. One related to the type of work applied for is a real plus.
21. What irritates you about co-workers?
This is a trap question. Think real hard but fail to come up with anything that irritates you. A short statement that you seem to get along with folks is great.
22. What is your greatest strength?
Numerous answers are good, just stay positive. A few good examples: Your ability to prioritize, Your problem-solving skills, Your ability to work under pressure, Your ability to focus on projects, Your professional expertise, Your leadership skills, Your positive attitude .
23. Tell me about your dream job.
Stay away from a specific job. You cannot win. If you say the job you are contending for is it, you strain credibility. If you say another job is it, you plant the suspicion that you will be dissatisfied with this position if hired. The best is to stay genetic and say something like: A job where I love the work, like the people, can contribute and can't wait to get to work.
24. Why do you think you would do well at this job?
Give several reasons and include skills, experience and interest.
25. What are you looking for in a job?
See answer # 23
26. What kind of person would you refuse to work with?
Do not be trivial. It would take disloyalty to the organization, violence or lawbreaking to get you to object. Minor objections will label you as a whiner.
27. What is more important to you: the money or the work?
Money is always important, but the work is the most important. There is no better answer.
28. What would your previous supervisor say your strongest point is?
There are numerous good possibilities: Loyalty, Energy, Positive attitude, Leadership, Team player, Expertise, Initiative, Patience, Hard work, Creativity, Problem solver
29. Tell me about a problem you had with a supervisor
Biggest trap of all. This is a test to see if you will speak ill of your boss. If you fall for it and tell about a problem with a former boss, you may well below the interview right there. Stay positive and develop a poor memory about any trouble with a supervisor.
30. What has disappointed you about a job?
Don't get trivial or negative. Safe areas are few but can include: Not enough of a challenge. You were laid off in a reduction Company did not win a contract, which would have given you more responsibility.
31. Tell me about your ability to work under pressure.
You may say that you thrive under certain types of pressure. Give an example that relates to the type of position applied for.
32. Do your skills match this job or another job more closely?
Probably this one. Do not give fuel to the suspicion that you may want another job more than this one.
33. What motivates you to do your best on the job?
This is a personal trait that only you can say, but good examples are: Challenge, Achievement, Recognition
34. Are you willing to work overtime? Nights? Weekends?
This is up to you. Be totally honest.
35. How would you know you were successful on this job?
Several ways are good measures: You set high standards for yourself and meet them. Your outcomes are a success.Your boss tell you that you are successful
36. Would you be willing to relocate if required?
You should be clear on this with your family prior to the interview if you think there is a chance it may come up. Do not say yes just to get the job if the real answer is no. This can create a lot of problems later on in your career. Be honest at this point and save yourself future grief.
37. Are you willing to put the interests of the organization ahead of your own?
This is a straight loyalty and dedication question. Do not worry about the deep ethical and philosophical implications. Just say yes.
38. Describe your management style.
Try to avoid labels. Some of the more common labels, like progressive, salesman or consensus, can have several meanings or descriptions depending on which management expert you listen to. The situational style is safe, because it says you will manage according to the situation, instead of one size fits all.
39. What have you learned from mistakes on the job?
Here you have to come up with something or you strain credibility. Make it small, well intentioned mistake with a positive lesson learned. An example would be working too far ahead of colleagues on a project and thus throwing coordination off.
40. Do you have any blind spots?
Trick question. If you know about blind spots, they are no longer blind spots. Do not reveal any personal areas of concern here. Let them do their own discovery on your bad points. Do not hand it to them.
41. If you were hiring a person for this job, what would you look for?
Be careful to mention traits that are needed and that you have.
42. Do you think you are overqualified for this position?
Regardless of your qualifications, state that you are very well qualified for the position.
43. How do you propose to compensate for your lack of experience?
First, if you have experience that the interviewer does not know about, bring that up: Then, point out (if true) that you are a hard working quick learner.
44. What qualities do you look for in a boss?
Be generic and positive. Safe qualities are knowledgeable, a sense of humor, fair, loyal to subordinates and holder of high standards. All bosses think they have these traits.
45. Tell me about a time when you helped resolve a dispute between others.
Pick a specific incident. Concentrate on your problem solving technique and not the dispute you settled.
46. What position do you prefer on a team working on a project?
Be honest. If you are comfortable in different roles, point that out.
47. Describe your work ethic.
Emphasize benefits to the organization. Things like, determination to get the job done and work hard but enjoy your work are good.
48. What has been your biggest professional disappointment?
Be sure that you refer to something that was beyond your control. Show acceptance and no negative feelings.
49. Tell me about the most fun you have had on the job.
Talk about having fun by accomplishing something for the organization.
50. Do you have any questions for me?
Always have some questions prepared. Questions prepared where you will be an asset to the organization are good. How soon will I be able to be productive? and What type of projects will I be able to assist on? are examples.
The most often asked question in interviews. You need to have a short statement prepared in your mind. Be careful that it does not sound rehearsed. Limit it to work-related items unless instructed otherwise. Talk about things you have done and jobs you have held that relate to the position you are interviewing for. Start with the item farthest back and work up to the present.
2. Why did you leave your last job?
Stay positive regardless of the circumstances. Never refer to a major problem with management and never speak ill of supervisors, co-workers or the organization. If you do, you will be the one looking bad. Keep smiling and talk about leaving for a positive reason such as an opportunity, a chance to do something special or other forward-looking reasons.
3. What experience do you have in this field?
Speak about specifics that relate to the position you are applying for. If you do not have specific experience, get as close as you can.
4. Do you consider yourself successful?
You should always answer yes and briefly explain why. A good explanation is that you have set goals, and you have met some and are on track to achieve the others.
5. What do co-workers say about you?
Be prepared with a quote or two from co-workers. Either a specific statement or a paraphrase will work.
6. What do you know about this organization?
This question is one reason to do some research on the organization before the interview. Find out where they have been and where they are going. What are the current issues and who are the major players?
7. What have you done to improve your knowledge in the last year?
Try to include improvement activities that relate to the job. A wide variety of activities can be mentioned as positive self-improvement. Have some good ones handy to mention.
8. Are you applying for other jobs?
Be honest but do not spend a lot of time in this area. Keep the focus on this job and what you can do for this organization. Anything else is a distraction.
9. Why do you want to work for this organization?
This may take some thought and certainly, should be based on the research you have done on the organization. Sincerity is extremely important here and will easily be sensed. Relate it to your long-term career goals.
10. Do you know anyone who works for us?
Be aware of the policy on relatives working for the organization. This can affect your answer even though they asked about friends not relatives. Be careful to mention a friend only if they are well thought of.
11. What kind of salary do you need?
A loaded question. A nasty little game that you will probably lose if you answer first. So, do not answer it. Instead, say something like, That's a tough question. Can you tell me the range for this position? In most cases, the interviewer, taken off guard, will tell you. If not, say that it can depend on the details of the job. Then give a wide range.
12. Are you a team player?
You are, of course, a team player. Be sure to have examples ready. Specifics that show you often perform for the good of the team rather than for yourself are good evidence of your team attitude. Do not brag, just say it in a matter-of-fact tone. This is a key point.
13. How long would you expect to work for us if hired?
Specifics here are not good. Something like this should work: I'd like it to be a long time. Or As long as we both feel I'm doing a good job.
14. Have you ever had to fire anyone? How did you feel about that?
This is serious. Do not make light of it or in any way seem like you like to fire people. At the same time, you will do it when it is the right thing to do. When it comes to the organization versus the individual who has created a harmful situation, you will protect the organization. Remember firing is not the same as layoff or reduction in force.
15. What is your philosophy towards work?
The interviewer is not looking for a long or flowery dissertation here. Do you have strong feelings that the job gets done? Yes. That's the type of answer that works best here. Short and positive, showing a benefit to the organization.
16. If you had enough money to retire right now, would you?
Answer yes if you would. But since you need to work, this is the type of work you prefer. Do not say yes if you do not mean it.
17. Have you ever been asked to leave a position?
If you have not, say no. If you have, be honest, brief and avoid saying negative things about the people or organization involved.
18. Explain how you would be an asset to this organization
You should be anxious for this question. It gives you a chance to highlight your best points as they relate to the position being discussed. Give a little advance thought to this relationship.
19. Why should we hire you?
Point out how your assets meet what the organization needs. Do not mention any other candidates to make a comparison.
20. Tell me about a suggestion you have made
Have a good one ready. Be sure and use a suggestion that was accepted and was then considered successful. One related to the type of work applied for is a real plus.
21. What irritates you about co-workers?
This is a trap question. Think real hard but fail to come up with anything that irritates you. A short statement that you seem to get along with folks is great.
22. What is your greatest strength?
Numerous answers are good, just stay positive. A few good examples: Your ability to prioritize, Your problem-solving skills, Your ability to work under pressure, Your ability to focus on projects, Your professional expertise, Your leadership skills, Your positive attitude .
23. Tell me about your dream job.
Stay away from a specific job. You cannot win. If you say the job you are contending for is it, you strain credibility. If you say another job is it, you plant the suspicion that you will be dissatisfied with this position if hired. The best is to stay genetic and say something like: A job where I love the work, like the people, can contribute and can't wait to get to work.
24. Why do you think you would do well at this job?
Give several reasons and include skills, experience and interest.
25. What are you looking for in a job?
See answer # 23
26. What kind of person would you refuse to work with?
Do not be trivial. It would take disloyalty to the organization, violence or lawbreaking to get you to object. Minor objections will label you as a whiner.
27. What is more important to you: the money or the work?
Money is always important, but the work is the most important. There is no better answer.
28. What would your previous supervisor say your strongest point is?
There are numerous good possibilities: Loyalty, Energy, Positive attitude, Leadership, Team player, Expertise, Initiative, Patience, Hard work, Creativity, Problem solver
29. Tell me about a problem you had with a supervisor
Biggest trap of all. This is a test to see if you will speak ill of your boss. If you fall for it and tell about a problem with a former boss, you may well below the interview right there. Stay positive and develop a poor memory about any trouble with a supervisor.
30. What has disappointed you about a job?
Don't get trivial or negative. Safe areas are few but can include: Not enough of a challenge. You were laid off in a reduction Company did not win a contract, which would have given you more responsibility.
31. Tell me about your ability to work under pressure.
You may say that you thrive under certain types of pressure. Give an example that relates to the type of position applied for.
32. Do your skills match this job or another job more closely?
Probably this one. Do not give fuel to the suspicion that you may want another job more than this one.
33. What motivates you to do your best on the job?
This is a personal trait that only you can say, but good examples are: Challenge, Achievement, Recognition
34. Are you willing to work overtime? Nights? Weekends?
This is up to you. Be totally honest.
35. How would you know you were successful on this job?
Several ways are good measures: You set high standards for yourself and meet them. Your outcomes are a success.Your boss tell you that you are successful
36. Would you be willing to relocate if required?
You should be clear on this with your family prior to the interview if you think there is a chance it may come up. Do not say yes just to get the job if the real answer is no. This can create a lot of problems later on in your career. Be honest at this point and save yourself future grief.
37. Are you willing to put the interests of the organization ahead of your own?
This is a straight loyalty and dedication question. Do not worry about the deep ethical and philosophical implications. Just say yes.
38. Describe your management style.
Try to avoid labels. Some of the more common labels, like progressive, salesman or consensus, can have several meanings or descriptions depending on which management expert you listen to. The situational style is safe, because it says you will manage according to the situation, instead of one size fits all.
39. What have you learned from mistakes on the job?
Here you have to come up with something or you strain credibility. Make it small, well intentioned mistake with a positive lesson learned. An example would be working too far ahead of colleagues on a project and thus throwing coordination off.
40. Do you have any blind spots?
Trick question. If you know about blind spots, they are no longer blind spots. Do not reveal any personal areas of concern here. Let them do their own discovery on your bad points. Do not hand it to them.
41. If you were hiring a person for this job, what would you look for?
Be careful to mention traits that are needed and that you have.
42. Do you think you are overqualified for this position?
Regardless of your qualifications, state that you are very well qualified for the position.
43. How do you propose to compensate for your lack of experience?
First, if you have experience that the interviewer does not know about, bring that up: Then, point out (if true) that you are a hard working quick learner.
44. What qualities do you look for in a boss?
Be generic and positive. Safe qualities are knowledgeable, a sense of humor, fair, loyal to subordinates and holder of high standards. All bosses think they have these traits.
45. Tell me about a time when you helped resolve a dispute between others.
Pick a specific incident. Concentrate on your problem solving technique and not the dispute you settled.
46. What position do you prefer on a team working on a project?
Be honest. If you are comfortable in different roles, point that out.
47. Describe your work ethic.
Emphasize benefits to the organization. Things like, determination to get the job done and work hard but enjoy your work are good.
48. What has been your biggest professional disappointment?
Be sure that you refer to something that was beyond your control. Show acceptance and no negative feelings.
49. Tell me about the most fun you have had on the job.
Talk about having fun by accomplishing something for the organization.
50. Do you have any questions for me?
Always have some questions prepared. Questions prepared where you will be an asset to the organization are good. How soon will I be able to be productive? and What type of projects will I be able to assist on? are examples.
Subscribe to:
Posts (Atom)
